| 1. CANCELLATIONS
In the event that an exhibitor cancels booth space(s)
for any reason, the following policy will apply. If the
cancellation is received and postmarked prior to January
1, 2009, 25% of the deposit money will be retained by
the Committee. Cancellations received after this period
but within 30 days of the opening of the show, will receive
a 50% refund of the total cost of Floor Space, if paid.
No refund will be allowed after this period.
2.
MATERIAL HANDLING & SHIPPING INSTRUCTIONS
All shipments of Merchandise and display materials should
be PREPAID and consigned to the ATLANTIC FARM MECHANIZATION
SHOW c/o Moncton Coliseum Complex, 377 Killam Drive, Moncton,
NB, E1C 3T1, and routed to arrive on March 3, 2009. There
will be manned forklifts available from 8:00AM to 8:00PM
Tuesday and 8:00AM to 12NOON, Wednesday. Show organizers
will not be responsible for any loss or damage to exhibits
or displays.
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3. MOVING IN:
Exhibitors will not commence booth set up before 8:00AM
March 3, 2009. All exhibit materials must be in Booth
by 12 NOON Wednesday. All exhibits must be set up and
ready by 6:00PM Wednesday, March 7, 2007.
4. EARLY DELIVERY OF EQUIPMENT:
In cases where early delivery of machinery is unavoidable, units are to be left in the upper section of the main parking lot and not on the unloading ramp. Show officials must be advised of drop off times and security coverage will be the responsibility of the exhibitor. Goods may not be delivered into or removed from the Exhibition area during the hours of public admission.
5. SOLICITING, SAMPLES & SOUVENIRS
Distribution of samples, souvenirs, promotional material permitted, and soliciting of business must be confined to the exhibitor's own space. Such activities are not permitted in the aisles, eating areas, hall ways or other exhibits. Exhibitors wishing to enter another exhibitor's area may only do so if invited. Any solicitation by non-exhibiting companies or individuals, is not permitted for any reason, and if discovered, those at fault will be escorted from the show.
6. SUBLETTING OF ANY SPACE:
Exhibitors may not sub-let or transfer any part of the space allotted to them. Changes may only be made by and with the consent of the Committee.
7. SALES, NOTICES, PRICE LISTS:
No exhibits sold during the show will be delivered before the show closes. Sold notices are not permitted on displays. Specification boards, price lists, and advertisements, etc. are permitted. They may only be distributed or displayed from exhibitors own booth and must relate solely to exhibitors own goods.
8. QUALIFICATIONS OF APPLICANTS & SCOPE:
The applicant shall be a manufacturer or distributor of goods intended for the Agriculture Industry; farm tractors, implements, machinery, farmstead equipment, supplies, new technology, publications and educational programs for agriculture.
9. MOBILE WASH
This is an exhibitor expense. Please call on your arrival. Kleen-All Mobile Wash 856-9403
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10. BOOTH SPECIFICATIONS:
Booths are 10' wide x 10' deep minimum and are charged
by the square foot.
11. ELECTRICAL WORK
City of Moncton electricians will install all electrical requirements for the show. All costs for installations will be the responsibility of the exhibitor.
12. BOOTH CARPETING
Exhibitors are permitted to provide their own floor covering, however, management requires that it be safely secured. If these standards are not met, Show Management will ask that the installation be changed to meet specifications. (Back
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13. CARE OF BUILDING, FLOORS, WALLS, ETC.
Painting, nailing or drilling floors, walls, ceilings, or any part of the building is not permitted. Exhibitors laying any floor coving must use an adhesive that will not damage the floor and is easily removed. No signs are to be fastened to ceilings, walls, pipes or electrical fixtures. Ice Surface exhibitors are not permitted to tape signs on the glass surrounding the ice surface. NO SIGNS ARE PERMITTED TO BE HUNG IN THE BUILDING BY EXHIBITORS THEMSELVES DUE TO SAFTY REGULATIONS. THE MONCTON COLISEUM COMPLEX HAS ENTERED INTO A CONTRACT WITH LEGAULT COMPANIES TO PROVIDE THIS SERVICE AT A COST TO THE EXHIBITOR. No balloons or stick-on decals or the like are permitted to be sold or given away by exhibitors.
14. FIRE EQUIPMENT
All fire equipment must be visible and within easy access
as per City of Moncton Fire Regulations. (Back
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15. BULK FLOOR SPACE
Rates include bare floor space. There are no back wall drapes included in your space. Please contact the show Decorator for carpeting, drapes, etc. once you are notified that your application has been accepted.
16. HEIGHT LIMITATIONS AND APPEARANCE
"Standard And Prefabricated Booths" large equipment or structures must be self supporting and free standing and shall be placed as close as possible to the rear of the booth in consideration of neighboring exhibitors. All booths more than 8 feet in height must have plan approved by the Show Committee. Exhibitors must not duly obstruct visibility of adjacent booths, i.e. 50% visibility allowance for booths on either side, (inline booths). All exhibitors shall ensure that no obstacles, materials or coverings of any nature are placed over any aisle carpeting or allowed to protrude into any aisle.
a. Two-story booths may be accepted by the show organizers subject to the approval of all regulatory authorities. Plans and insurance certificates must be submitted with application. Two-story booths are not available in all locations in the exhibit area.
b.
All booths more than 8 ft. in height must have a plan
approved by the Show Committee. The projection of sidewalls
from the rear of booth more than 4 ft. high must be limited
to a maximum length of 5 ft. 6 in. from the rear walls
of the booth allowing 50% visibility at the sides of the
exhibit. Show Management reserves the right to refuse
entry, or to have removed at the exhibitors expense, any
display which is not in accordance with these rules and
regulations. For display purposes, free standing bulletin
boards, signs, etc., can be used provided neighboring
exhibitors are not hidden from view. Unfinished sides
or backgrounds must be draped. Racks and display shelves
must not obstruct visibility of adjacent exhibits. If
any doubt exists, or where a special case exists, the
exhibitor must provide details and have such exhibit approved
by show management prior to move-in. (Back
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17. WORKING EXHIBITS
Working exhibits are acceptable but only electricity or compressed air may be used for their mechanical operation. Horns, sirens, or whistles may not be sounded. Any machinery in motion must be well guarded to satisfy the Committee's requirements. All belt and chain drive units must be covered. All equipment where cutting of metal, wood or plastic is involved must be provided with safety shields. Waste materials must be disposed of in a safe manner.
18. BY LAWS
Exhibitors and the Exhibition generally are subject to the By-laws and Rules and Regulations applying to the Exhibition premises. Exhibitors are also subject to the Terms and Conditions of the Committee's agreement with the complex, particularly as it affects catering, sound reproduction & safety.
19. INFLAMMABLE GOODS
No explosives or highly Flammable substances may be exhibited.
No operations of engines are permitted during the show.
ALL FUELS TANK COVERS MUST BE SEALED.
ALL BATTERIES MUST BE DISCONNECTED.
20. SOUND & AUDIO-VISUAL
The use of sound systems or equipment producing sound
must be kept to a minimum and should not interfere with
others. Show management reserves the right to determine
at what point sound constitutes interferences with others
and must be discontinued. Any form of Audio Visual equipment
must be placed so that they cannot be viewed direct from
the aisles and sound must be muted so that it does not
disturb adjacent booths.. (Back
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21. TICKETS, COUPONS, ETC.
The Committee will alone be responsible for the preparation and distribution of tickets or invitations for the admission of the general public, and exhibitors may not issue tickets or invitations supporting or seeming to provide admission. The Committee will prepare a large supply of coupons for participating exhibitors to provide to their dealers, customers, etc. which will allow a $5.00 discount at the door.
22. COMPARISON
Comparisons or comparative tests involving products of
other manufacturers, will not be permitted unless the
manufacturer of the product concerned shall have given
his prior consent. (Back
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23. EMPTY CRATES AND PACKAGING
Empty crates may not be stored in booths. A designated
area will be set aside for crates and containers for easy
access after the show. Exhibitors are requested to clearly
mark their company name and booth number(s) on all cartons
and crates for easy identification on move-out. (Back
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24. BADGES
Exhibitor Badges must be worn at all times while in the
show building/exhibit area and are required for entry
to the show. Badges will be available from the show office
on your arrival. Badges should be in place for Industry
Day. Distribution will be in relation to the amount of
floor space purchased as follows: 100-299 s.f. (4 Badges),
300-599 s.f. (6 Badges), 600-999 s.f. (8 badges), 1000+
s.f. (10 Badges) NOTE: Badges will only be made out in
the name of the exhibiting company shown on the floor
plan. (Back
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25. PARKING
Free parking is available. All exhibitors are requested
to park in designated parking areas.
26. ALCOHOLIC BEVERAGES
Alcoholic beverages of any kind, shall NOT be consumed,
stored or offered in or from any booth during the entire
duration of the show.
27. SPACE RENTAL & TERMS
Rental fees cover space inside the Moncton Coliseum Complex.
Failure to pay for space as billed will entitle the Committee
to deal with the space as it wishes. PAYMENT FOR SPACE RENTAL AND ALL MISC. CHARGES ARE DUE BY JANUARY 1, 2009.
28. LIABILITY
Exhibiting firms must carry adequate liability insurance
with a minimum of $2,000,000 limit to protect other exhibitors,
attendees to the show., the show organizer and yourself.
The Atlantic Farm Mechanization Show Inc., will require
written proof of adequate insurance 60 days prior to the
show opening day. (Back
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29. INSURANCE
Neither the Atlantic Farm Mechanization Show Inc. nor the Moncton Coliseum Complex will be responsible for damage, theft, or personal injury, however caused nor for goods sent to the Moncton Coliseum before or remaining after the exhibit nor while in transit to or from the exhibit or during the show.
30. SECURITY
The Committee will provide security guards who will be
on duty from Monday, show week, who will provide security
for the show overall, but cannot provide complete security
for each individual booth. Exhibitors may employ their
own night watchmen.
31. INDEMNITY
The exhibitor shall be solely responsible for and answerable for all damages, acts or omissions due to or caused by any person at any time while the exhibitor is in occupation of the assigned booth(s) or any portion thereof and shall indemnify the Show, its officers, servants, agents or anyone associated with the organization of the show, against all damages and/or acts or omissions. EXHIBITORS MUST MAKE GOOD AT THEIR OWN EXPENSE, ALL DAMAGES DONE BY THEM OR THEIR EMPLOYEES WHETHER TO THE COMPLEX PREMISES OR TO THE PROPERTIES OF THE COLISEUM COMPLEX.
32. ABANDONMENT
The Atlantic Farm Mechanization Show, Inc. assumes no
liability for fulfillment of the lease contract with exhibitors
for space if prevented there from by any of the following
causes: partial or total destruction of the premises by
fire, and act of God, the public, enemy, strikes, operations
of law, or any other cause beyond the control of the Show
Committee. The Committee will, however, in the event of
their not being able to provide the exhibit space(s) for
any of the above named reasons, reimburse space renters
prorate on any amount paid. The Committee shall be under
no obligation whatsoever to any exhibitor in respect to
loss, damages, or expenses sustained or incurred by him
in consequence to the abandonment or closure of the Show.
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33. MOVE OUT PROCEDURE
A scheduling procedure is in place and will be utilized at the discretion of show management. This is a three day Show and no exhibitor is permitted
to dismantle or pack up any product before the close of
the show at 4:00PM. Saturday, March 7, 2009. Exhibitors
are urged to remove small cartons and open cases of products
from the building immediately after the close of the show,
however, no trucks will be allowed into the building until
one hour after the show closes or until aisle carpeting
is removed. ALL GOODS MUST BE REMOVED BY SUNDAY EVENING
AT 5:00PM.
34. ENTRY TO SHOW
Show Management reserves the right to refuse admission to any visitor, exhibitor or exhibitor's employees who, in the opinion of Show Management, is unfit, intoxicated, or in any way creating a disruption of the Show.
35. SPACE ALLOTMENT
All applicants for space are made and received subject
to these Terms and Conditions of the Committee and they
must be made upon proper forms obtainable from the offices
of the Committee or delivered electronically. The applicant
must include in the application, particulars of the goods
proposed to be exhibited, and the desired amount of space.
Any requests for alterations or additions to such space
should be requested not later than 30 days before the
show opens. The Committee reserves the right to limit
space allocations. With a view to the orderly arrangement
of the Show, the right is reserved also to define the
areas for the different classes of exhibits. (Back
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36. OCCUPATION OF BOOTH
The exhibitor must occupy the space allotted to him at
least 24 hours before the Show opens, otherwise the Committee
may deal with such space at their discretion and require
the forfeiture of the space money already paid. All
exhibit materials must be in the booth by 12:00NOON on
Wednesday. All exhibits must be set up and ready by 6:00PM
Wednesday, show week.
37.
INSTALLATION AND DECORATING OF BOOTHS
All booths must be erected by and at the expense of the
Exhibitor. Exhibitors may erect their own exhibits using
their own regular employees. If the exhibitor requires
additional assistance they may wish to contact the show
decorator who may or may not be able to provide assistance.
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